On-Line Registration
Welcome to online registration for Diablo Day Camp!
On-Line registration is open to create family accounts and camper profiles.
We are also registering:
- Directors and their families,
- Experienced Volunteers and their families,
- Graduated Elves returning as Adult Staff and their families,
- Training Elves (by invite only!) and their siblings.
Before you register, PLEASE READ the registration instructions and then click on the link at the bottom of the page.
The Day Camp Staff is 100% volunteer. We are always looking for enthusiastic adults who like working with children, are willing to learn and love to play too! We provide training and mentoring through your week of camp. Our volunteers get to bring their tags (potty trained pre-schoolers) and sons (boys thru 5th grade). And, our volunteers receive tuition discount for their elves/campers.
Volunteering at Diablo Day Camp is a family affair! We welcome parents, grandparents, aunts, uncles, guardians, adult siblings and other familial relations. Learn more about volunteering.
HOW TO REGISTER: We are using RegPack as our on-line registration system. We streamlined registration to make the process as simple as possible. Please read through these instructions before you get started so you know what to expect. We try to make improvements each year, so please read these instructions anew.
New in 2023: Camp availability is displayed on the first page. This page is interactive and updates as people register. However, there is no guarantee that spots will be available once you are able to register. Quotas are updated as volunteers register. Initially, we assume we will fill all volunteer spots. Once the volunteers start registering, we adjust quotas to reflect actual numbers.
New in 2023: All camper (volunteers, elves, campers, boys and tags) forms (camper information and health forms) must be completed prior to registration. Please log into RegPack to create/update your forms well before your registration period opens. Camper PickUp forms do not need to be completed until we get closer to camp.
Information on RegPak Security
NEW to RegPack? — Create a family account and camper profiles prior to registration. Click on the Green Register button (upper right hand corner of the landing page) to create a new account.
Returning to RegPack? Click on the Blue Login Button (upper right hand corner of the landing page) to sign into your account to review and update your forms.
Forgot your Login Email – Please email RegPack@diablodaycamp.org – we can look it up for you.
Forget your password – click on the “forgot password” button. We have been notified that this button is not working on all browsers. If you get caught in a “forgot your password loop”, try a different browser or contact RegPack@diablodaycamp.org. We can reset it for you.
What is a Family Account? A Family Account is the information we need to contact you as a family. And, other information that applies to the whole family. All persons attending Diablo Day Camp must create a a Family Account
What is a Camper Profile? A Camper Profile is individual information for each person attending camp — volunteer, elf, camper, boy and tag.
Camper not attending this year? There is a button that lets you maintain the camper profile but not register the camper this year. Just click on the “Not attending this year” button.
Registering extended family members? DO NOT register your friends, grandchildren and niblings under your family account. The forms must be signed by a parent/guardian. The extended family member creates their own family account and creates camper profiles for their children. During creation of the family account, they will be asked to identify the volunteer they are associated with. Remember, if you drop as a volunteer, each family member connected to your account will be dropped.
How to register for DDC 2023
Family Account. Include contact information for the primary contact for your family. A secondary contact may also receive updated camper information.
Legal Disclaimers. Please review our Privacy Policy, Covid Plan and other financial, safety and camp policies before moving forward.
Photo Release. This applies to all members of your family.
Carpool Interest. Carpools reduce traffic on Springhill Road, allow drop off/pick up run more smoothly, and generally helps the environment. Let us know if you need help finding a carpool.
Volunteering. This is where you let us know if you are volunteering, if your family is coming with a relative, or if you are a Training Elf (Elves who are invited to assist with Elf Training).
Child Profiles. Once you create your Family Account, you will “add a child” for each person attending camp, including adult volunteers. If you have a family member who attended previously, but will not be attending this year, please do not delete them, rather open their child profile and click on the option “Not Attending This Year”.
Volunteer/Camper Information Forms. The information in these forms helps us make you and/or your child’s time at camp as enjoyable as possible. Elves will be emailed their google elf information form separately. Please have you elf fill out this form themselves.
Camper Health Form. You will complete one form for each person attending camp. The name of the camper for the form will auto-populate at the top of the form. Please fill out this form as accurately as possible so that we can ensure the health and safety of all our campers. All information provided is held confidential and only shared with the volunteers with a need to know.
- Immunization. Girl Scouts Northern California requires that all participants meet the State immunization standards for students. If you are not immunized, and do not have a medical exemption, you cannot attend camp.
You can now add the reset of your family
When Do I register for a Session? Diablo Day Camp registration opens as follows:
- January 4 (12 noon) via email invite/Registration Code:
- Directors and their Families
- January 11 (12 noon) via email invite/Registration Code:
- Experienced Volunteers (2+ years on site) and their families
- Elves returning as Adult Volunteers and their families
- Training Elves (Elves invited by staff to assist with Elf Training) and their families
- January 25 (12 noon):
- New and Second Year Volunteers and their families
- February 18 (7:00 am):
- Open Registration for all
When its your turn to register:
- You may only select ONE SESSION PER CAMPER;
- Not all members of the family need to select the same session.
- If the Twin Canyon sessions are full; select Waitlist
- If the Little Hills session is full, you will automatically be placed on the waitlist.
- If the age level is full, consider volunteering. You will open up spaces for you and other campers as well!
Twin Canyon Waitlist
- You may select more than one session
- You will be placed in the first available session
- You have 48 hours to make your payment once placed. If your payment is not received in that time, your spot will be given to the next camper on the waitlist.
Payment: You must process payment within 30 minutes of registration or your cart will automatically be cleared. Once you are ready to pay, you are welcome to put any open session back into your cart and process your payment. If you are pulled from the waitlist and placed into a session, you have 48 hours to process your payment after receipt of confirmation of your placement.
ALL PAYMENTS ARE FINAL. Refund Policy
You can pay by credit card or e-Check. If you use e-Check, it will take 5-7 days to complete the payment. Your RegPack account will tell you that you need to pay until the payment is processed. Please ignore those instructions and be patient. You will not lose your place at camp during this process.
You may also request financial aid. Please review our financial aid policy before you begin your registration process.
If you prefer to pay using another method, please register for camp, skip the payment step and contact our treasurer (treasurer@diablodaycamp.org). Your spot in camp will be held pending receipt of your payment so long as payment is mailed within 2 days of your registration.
Volunteer Discount Code. If you are volunteering, the Volunteer Discount Code will be displayed beneath the short answer question requesting the code. Please type the code exactly as provided for each camper/elf you register when requested, it is case sensitive. No discount is provided to Tags and Boys, those rates are already discounted. If the discount is not applied, do not process your payment and contact RegPack@diablodaycamp.org. We will fix it for you. You will not lose your place at camp.
Your registration at Diablo Day Camp is now done!
What’s Next:
- You will receive a welcome email from our Administrator confirming that you are placed into camp
- On April 1, you will receive a welcome email from your Session Directors welcoming you into their session.
- 2-4 weeks prior to camp, you will received a welcome email from your Unit Leader.
Questions?
Contact the Diablo Day Camp Registrar: registrar@diablodaycamp.org
